Project management does not simply mean adhering to a process; it is also about applying the appropriate tools to complete projects in the right manner and in an efficient way. By undertaking PRINCE2® Courses, professionals can gain a methodical way of project management, yet with the application of practical tools, the results can be further increased.

This blog explains the most useful tools used to deliver PRINCE2®projects, giving a brief overview of important features that can assist a team to simplify the processes, enhance collaboration, and the Benefits of PRINCE2® Tools.

Table of Contents

• Best Tools to Facilitate PRINCE2® Project Delivery
• Benefits of Using Tools in PRINCE2® Delivery
• Conclusion

Best Tools to Facilitate PRINCE2® Project Delivery

The implementation of PRINCE2® principles may be smoother, more efficient, and highly effective in the case of the correct selection of the tools. The best tools that are commonly used to aid successful PRINCE2® project delivery are as follows:

Microsoft Project

Microsoft Project is an all-in-one tool in terms of project planning, project time scheduling, and project tracking. It is consistent with the stage-based approach of PRINCE2®, as it allows visualising timelines, allocating resources, and following milestones for managers. This tool should be used in a project that involves detailed reporting and planning.

The key features are:

• Design stage planning Gantt charts and timelines
• Assign tasks and monitor resources effectively
• Compose automatic reports for the stakeholders
• Track project activity and real-time schedule

Trello

Trello is an intuitive and visual tool that can be used in managing projects involving two or more people. Teams can map PRINCE2® stages to tasks, track deliverables, and make sure everybody stays on track using boards, lists, and cards. It is simple and hence suitable for small and medium projects.

The key features are:

• Task management through a drag-and-drop interface
• Visual boards to monitor progress and stages
• Integrates with Slack, Google Workspace, and other systems
• Facilitate teamwork and communication

Jira

Jira is a versatile tool that is also applicable in the development of software, but it can also be used to accommodate PRINCE2® processes in industries. It offers task tracking, custom workflows, and sprint planning, which reflect the controlled tasks in PRINCE2®. Real-time dashboards enable managers to find solutions for project risks and exceptions in a quick manner.

The key features are:

• Customisable workflows for PRINCE2® processes
• High-technology issue and task tracking
• Dashboards for overall project insight
• Risk management and reporting Support

Asana

Asana is a flexible platform for organising and controlling activities in teams. It enables project managers to describe deliverables, roles, and depict dependencies according to the stage planning of PRINCE2®. Its teamworking capabilities guarantee that teams can interact and complete tasks on time.

The key features are:

• Timeline view for planning stages and dependencies
• Assign tasks and track completion
• Attach files and add comments for team collaboration
• Real-time updates for better project monitoring

Smartsheet

Smartsheet is a merging of spreadsheet knowledge with enhanced project management capabilities. It helps in extensive planning, resource distribution, and monitoring risks, as well as automating cyclic activities. This can be used to improve reporting and visibility, which is the structured documentation requirement of PRINCE2®.

The key features are:

• Automatic approvals and status updates
• Project insights centralised dashboard
• Monitor resources, budgets, and timelines effectively
• Store and maintain all the project documents centrally

Monday.com

Monday.com is an adaptable project tracking and workflow management board. Teams will be able to use boards and modify them to PRINCE2® processes, starting with initiation and finishing with closing, and automating will save them manual labour. Its reporting tools provide managers with real-time information about the performance of projects.

The key features are:

• Customisable boards for project stages
• Automate notification and task updates
• Progress tracking visual dashboards
• Facilitates work and the sharing of documents

Wrike

Wrike has solid project management capabilities that can fit medium-sized to large-scale projects. It is capable of scheduling tasks and work loading, as well as real-time collaboration. Wrike also manages to arrange all artefacts of the project, including risk registers and stage plans, which are accessible.

The key features are:

• Dashboards and reporting, which are customisable
• Management of tasks and workloads
• Centralisation and storage of documents
• Online cooperation and communication

Benefits of Using Tools in PRINCE2® Project Delivery

These tools, applied together with PRINCE2® methodology, have a number of benefits:

• Greater Cooperation: Teams are in touch with centralised communications and task monitoring.
• Better Visibility: Real-time reports and dashboards assist the managers in tracking project progress.
• Standardised Processes: Automation minimises manual labour in support of the PRINCE2® stage control as well as the exception management.
• Improved Risk and Resources: Mechanisms offer organised monitoring of risks, dependencies, and resources.

Conclusion

It’s clear that the proper application of the appropriate tools would enable the effective delivery of projects on time, on budget, and with ease. Individuals undertaking PRINCE2® Courses get practical skills to manage projects. Using these tools increases cooperation, risk management, and decision-making, thus demonstrating the true benefits of PRINCE2®. To explore more, learn with The Knowledge Academy to enhance your understanding of effective PRINCE2® project delivery.